5 reasons to use online reports instead of printed ones

All companies have huge volumes of document types generated according to the activities of each department.

Some departments are responsible for producing and receiving more documents than others. This can be confirmed in administrative areas, for example, where normally professionals in this sector lose many hours of work filling out forms and technical sheets.

Given this reality, companies have started searching for innovations that will help them reduce the processing of this documentation  requirement to locate information in a timely fashion forces companies to search for advanced tools that allow the processing of documents using exclusively digital platforms .

The processing of documents via digital platforms allows improvements to be made in terms of reducing the loss of documents, in addition to reducing administrative costs for paper, toner, ink, folders, file boxes and space for storing documents.

In addition to the aforementioned factors, it is also necessary to account for the time that employees spend looking for documents and, when they are not found, this results in document duplication. This is true especially across organizations with multiple company premises. In times of fierce competition, reducing the bureaucracy of processes becomes thea differential.

Turning previously manual processes into digital can help you and your company improve results and save time and money. This is a fact.

So, let’s better explore the impacts of online reports for your business and understand why paper files are a thing of the past.

1. Preserving the environment

Paperwork requires natural resources , especially the cutting of trees. Deforestation has harmful consequences for the Earth, such as climate change that threatens life on the planet.

In addition, accumulated waste becomes another problem: when disposed of incorrectly, it can contaminate the soil. Therefore, measures that contribute to the reduction of waste are always welcome.

And there’s more. In offices, warehouses and other closed places, paper documents are usually used for moths and termites, pests whose control depends on chemical substances. As if this disorder was not enough, the material is flammable and becomes fuel in an eventual fire.

2. Cost reduction

The more management reports you need to prepare, the more space you will need to store them. In a large company, this may mean renting an entire room just to hold folders and files.

However, even the small entrepreneur feels the thud. Printer, toner and sheets are a high expense for those just starting. So, why not cut these superfluous expenses?

Online report have the same characteristics as its ink and cellulose equivalent. The advantage is that it does not waste energy or require periodic maintenance.

3. Trust in numbers

Manual processes is subject to human error, because it is time consuming and exhausting. Sometimes, another employee needs to review a note or fill out a form because something doesn’t work as expected. Wasted time, right?

However, when the task is run by an intelligent application, it is much easier to follow the process instantly. You have access to the records automatically and the precision that only an electronic device can offer. Control takes place at any time of the day!

4. Information security

On the topic of human failures, many workers have already experienced some embarrassing situations. Some people forget to write down information, lose forms or even accidentally throw them away.

These setbacks are resolved with digital systems. Online reports maintain the history of all processes. In this way, you can recover all important data. 

Without physical copies of the records, the security of confidential information is also guaranteed, since it is difficult to circulate among unauthorized persons.

5. More productivity with Online Reports

A final advantage of online reports, especially those that report external work, is practicality.

As the content remains in a digital environment, there is no longer that same old story of flipping through pages and pages of documents in search of specific information.

Nor is time wasted traveling to the company’s file or other such departments. Administrative tasks are simpler and faster, leaving the team time to act on what really matters.

Mapall Blockage Reporting

Do you want to improve the tracking and reports from the construction and maintenance of fiber optic networks? Then you should get to know Mapall Blockage Reporting

In addition to bringing to your company all the benefits we mentioned earlier through the introduction of Online Reports, Mapall Blockage Reporting is a reportable system for Telecommunications Industry Contractors and Subcontractors, fully automated with easy access and complete records.

The transfer of information entered in the system is done in an accelerated way for the entire work team and also for customers.

Now you can instantly track each service performed and have more accurate predictions about the entire work process.

In addition to bringing to your company all the benefits we mentioned earlier through the introduction of Digitized Reports, Mapall Blockage Reporting is a reportable system for Telecommunications Industry Contractors and Subcontractors, fully automated with easy access and complete records.

The transfer of information entered in the system is done in an accelerated way for the entire work team and also for customers.

Now you can instantly track each service performed and have more accurate predictions about the entire work process.

Therefore, if your company is looking for:

– greater speed in the execution of tasks;

– access to information in real time;

– security in the registration of information and the possibility of future use of the data;

– greater control over processes, their progress, productivity and results;

– agility in decision making;

– flexibility in changing the route of your external team;

– and market visibility with an excellent experience for final consumer;

We invite you to schedule a Mapall Blockage Reporting Demo to achieve these and many other benefits equally relevant to your company’s success.

Request a Demo of Mapall Blockage Reporting now.

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